Direct partnerships for institutional anchoring of hygiene and quality standards

In addition to the direct actors at the operational level, institutional decision-makers, independent quality offices, certification bodies and research institutions are key actors to implement quality assurance of fish products on a national scale. The complexity of the value chain, which interferes with the traceability of the product, and the significant geographical distances between fish producers and consumers present a substantial challenge in maintaining the quality of fish. Therefore, it is difficult to trace back the product's source when spoiled or inferior fish reaches the consumers.

Fish production and distribution are conducted both formally (e.g. through organized cooperatives) and informally by individuals. In most developing countries, the fish value chain predominantly follows an informal market system with limited quality management and traceability systems for fish. In the absence of traceability, there are concerns about trust and transparency in the marketing and consumption of fish in terms of the quality, food safety and price of products, which ultimately affects both consumers and fish sellers.

Direct partnerships with local food inspection authorities can be promoted to enable compliance with quality and hygiene standards to be checked throughout the value chain and to address the issue of traceability. On the other hand, non-compliance goes hand in hand with discarding spoiled fish from the market. The discard is an efficient incentive to adhere to the implementation of quality standards, because it is immediately accompanied by a loss of income for the fisherman or trader.

A hygiene and quality control plan – developed jointly with local inspection authorities- helps to guarantee regular sampling and analysis of fishery and aquaculture products. The control measures must target the complete value chain e.g. boats, production facilities, means of transportation, processing plants as well as distribution and sales points and be carried out systematically. This is only possible if all the necessary laboratory and health testing equipment is available and can be used by local staff. Training and exchange trips to comparable institutions in other countries improve the employees' ability to handle new equipment and technologies and consolidate their knowledge of different analytical methods and processes of hygiene inspections.

Implementation experiences should be regularly discussed with political decision-makers, associations and value chain actors. To secure efforts sustainably, it is important to integrate the costs of the sampling and analysing into the annual financial plans of the inspection authorities and to acquire financial contributions for the long-term. Clearing out financial obstacles is more likely to be successful if the hygiene and quality control plan is in line with local political strategies.

In order to improve the traceability and control of fishery and aquaculture products, so-called first sale certificates can be introduced by local inspection bodies. They should be issued at the most important landing or production points and contain information on the species, the origin of the product, the seller and the destination. Digital certificates are suitable for registering the above-mentioned information directly at the first sales at the production and landing points and should be monitored centrally. This facilitates the authorities’ work and saves resources. 

To further enhance compliance of the value-chain actors with hygiene and quality standards, action plans can be developed in direct cooperation with fish markets, fish auction halls and other important points of sale. The action plan must set out the measures being planned, a timetable, the financial and material resources required and a monitoring and evaluation system for ensuring the envisioned hygiene and quality standards.

Organizational and procedural measures may include: a commitment by the management of these trading centers to take responsibility for the hygiene and quality of fishery products, an adapted organizational chart for better control of the hygiene and quality of products, a charter for an extended committee to support the implementation of the action plan and/or a code of good hygiene practices for the employees of the respective entity.

In addition, mobile applications can help to connect information from both sides. For example, the direct actors in the value chain can receive information on hygiene and quality requirements of the fish market or the procedure of getting a first sale certificate. At the same time the fish market can register stands and actors and provide an overview for hygiene inspectors where and when to perform quality inspections. At the same time, an app can simplify the exchange of best practice guidelines, training materials, as well as other communication products interesting for the sector (advertisements, recipe videos, etc.).

Promoting good hygiene and quality practices along the value chain

To ensure quality and safety in the fish value chain, from catch to consumer, it's vital to consider all steps of the value chain due to potential food safety risks. Implementing hygiene and quality trainings, introducing first sale certificates, and establishing control plans for state institutions are key interventions. A thorough value chain analysis is crucial for identifying improvement areas and require visits to actors and review of hygiene regulations. Based on this analysis, targeted interventions can be identified, ranging from policy to practical actions, involving research enhancement, regulatory support, and capacity development.

The direct actors in the value chain are fishermen, retailers, traders, transporters, warehouse workers and suppliers who are involved in the production, processing, delivery or sale of a product to the consumer. They are the first point of contact when it comes to offering the consumer a safe product of high quality. Accordingly, they represent the target group that needs to be informed about the hygienic handling of products and the aspects of production, storage and transportation deteriorating quality. The implementation of a training plan can strengthen knowledge about hygiene, quality and control practices for the various steps of the value chain.

With so many different actors, there are certain topics that are only important to some while other topics are clearly important for everyone: raising awareness of biochemical processes such as microbes, knowledge about food-borne infections and diseases, maintaining personal hygiene at the workplace, recognizing fresh and spoilt products, using ice to uphold the cold chain or cleaning and disinfecting the workplace and equipment. However, while fishermen, are primarily concerned with the accurate storage and immediate cooling to prevent the deterioration of their catch, processors focus more on the hygienic handling of the processing equipment. Accordingly, it is essential to adapt learning content and teaching methods to the different actors along the value chain, like demonstrations of storage and cooling systems on the fishing boats, or on-the-job trainings concerning proper handling of processing equipment.

Furthermore, didactics must be developed that take into account the experience of fisheries and aquaculture experts. In the context of high illiteracy diagrams, drawings and photographs can be used. Also, the language must be adapted to the target group. In addition, training content can be gathered and summarized in small booklets e.g. guidelines that provide the actors with a long-term option to revise training contents. Here, as with the training content, it is advantageous to adapt the guidelines to the different actors in the value chain, e.g. one guide for fishing, another for processing and so on. By doing this, value chain actors can be addressed directly and do not loose their learning ambition by going through learning content that does not fully affect their work. Finally, the dissemination of the guidelines should be adapted to the local context; not every country has the same media capacities but in addition to handing out printed versions, apps proofed to be a way to spread training contents easily. 

To ensure that the theoretical hygiene and quality trainings become actual practice, it's essential to discuss and confirm understanding with trainees. Using short feedback forms and coaching loops post-training help verify and further improve learning and communication effectiveness. Additionally, evaluating knowledge application, such as willingness to invest in ice for fish storage, is key. Highlighting the long-term benefits, like quality improvement and potential for higher prices, despite initial costs, is crucial for convincing participants of the value.

In addition to understanding, the implementation of training content must also be taken into account. It is important to find out at an early stage which hygiene practices are feasible in the local context. If the purchase price of ice does not justify the additional benefit of fresh quality, no trainee will adhere to the training content. To stay with the example of ice, the question also arises as to whether the necessary infrastructure is in place: are there ice producers, operational cold chains and the necessary equipment? Next to the spread of misinformation, the greatest danger in communicating training content lies in conveying messages that simply cannot be implemented by the local trainees, as they do not have the means to do so or the supporting infrastructure is just too unstable. 

Next to the post-training feedback the effectiveness of the training can be assessed through a second follow-up survey, reflecting on key elements of its content. The timing between these evaluations varies with the topic; for instance, 3-6 months may be sufficient to review acceptance to personal hygiene practices, such as handwashing at work. However, evaluating changes like the use of ice for fish storage on boats might require up to a year, accounting for off-seasons and fishing periods. Even if evaluations are time-consuming, they are crucial to revise, adapt and further develop training materials to meet the needs of the participants.

In terms of the capacity development approach, a training-of-trainers strategy can be implemented in the training plan. Training local knowledge brokers like chairmen of fishing or trading associations or market supervisors in the field of hygiene and quality can have a lasting effect in anchoring this knowledge within partnering institutions and in generating spill-over effects through word of mouth at regional level. Sensitising consumers and buyers are also crucial, to understand the importance of fresh fish. Hardly anyone will take on additional work and costs to create a quality product that is not demanded.

Lessons learnt

The successful implementation and longevity of the MSP relies on several key factors: Establishing a system that maintains transparency and trust among stakeholders is a fundamental prerequisite and the basis of effective collaboration. Transparency can be achieved through open communication and honest sharing of information among the stakeholders. Open communication together with holding stakeholders accountable for their commitments as anchored in the governance framework helps to build trust.

Flexibility is another critical factor MSPs should endeavour in order to adapt to evolving sectoral priorities as well as to stakeholder dynamics. Therefore, the platform should be capable and open to react to changes and new information and accordingly revise its strategy and work plan or include emerging stakeholders. This can be achieved through regular evaluations and adjustments – also regarding the general MSP performance – which contributes to the achievement of its mission. 

As MSPs have the long-term purpose of sectoral improvement, members need to recognize that meaningful change may take time and requires sustained efforts. Developing and communicating a clear joint vision helps to keep stakeholders committed to the set goals over the long haul. In addition, creating ownership through the allocation of responsibilities keeps stakeholders engaged and should be considered as an essential aspect in terms of sustainability. 

In terms of communication, the development and sharing of a clear strategy to all new members helps to facilitate communication inside and outside the MSP. 

Another important aspect is the promotion and coordination of research and data collection through the MSP with the goal of ensuring evidence-based decision-making and strategies, and to remain the MSP effective in its mission. One example is a feasibility study on authorizing catch and release during the fish ban, aimed at establishing a peak period for tourism. Catch and release is a key activity in tourism, and this study seeks to harmonize evidence-based legislation between tourism and fisheries.

Identifying sustainable funding sources or mechanisms is essential for the long-term viability of MSP, because without adequate financial support, the platform will struggle to maintain its activities. Considering this aspect already in the planning and formation phase of the MSP avoids problems later, especially when the platform is initiated with the financial support of donors that have only limited time and resources for the facilitation. 
 

Avoiding risks

For the successful establishment and management of MSPs, it is also important to consider potential internal risks that exist. One of them being the dominance of powerful stakeholders which marginalizes the voices of smaller or less influential groups. This highlights the importance to implement mechanisms that ensure power balance, especially when developing the governance framework. The rotation of leadership positions and equal say for all members regardless of their size or lobbying power are two possible ways of addressing this. 

Another potential risk is the occurrence of conflicting interests due to the wide array of stakeholders engaged. This can slow down consensus building and the joint decision-making. Striking a balance between inclusivity and efficiency is a continual challenge.
 

Management and Organisational Structure of MSPs

The organisational structure of the MSP can vary according to the agreed governance framework, but a common set-up includes a governance body and several working groups. The governance body usually comprises a chair and co-chairs, and a limited amount of members which should represent the stakeholder groups engaged in the MSP. 

The tasks of the body will be: 

  • General steering 
  • Holding accountability for strategic evolution 
  • Overseeing the working groups 
  • Reviewing strategic plans 
  • Ensuring the engagement of stakeholders 
  • Holding responsibility for continuous collaboration between platform & government (especially in terms of policy formation) 

Clear and effective communication is vital for the successful functioning of the MSP. Internal communication – usually facilitated by the secretariat – keeps stakeholders informed and engaged. External outreach conveys goals, outcomes, and benefits to the broader community, partners, and funders. Working-group membership is voluntary but should be based on expertise. Depending on urgency and goals, they meet three to six times a year. Governance roles should rotate to ensure fresh perspectives and a dynamic structure. Meetings should occur regularly. 

A potential risk that should be avoided is the occurrence of conflicting interests due to the wide array of stakeholders engaged. This can slow down consensus building and the joint decision-making. Striking a balance between inclusivity and efficiency is a continual challenge.

Development of Work Plan & Funding

To ensure a smooth implementation and to avoid risks, it is key to develop a precise work plan that defines: 

  • concrete steps to achieve the MSP´s objectives
  • clear activities 
  • timelines
  • resources
  • necessary funds 
  • ways to obtain the funds

Roles and responsibilities must be clearly allocated before developing the work plan and discuss the fundings. The work plan should then be developed collaboratively with input from all stakeholders to ensure that activities are aligned with the platform’s goals and objectives. Is is essential to elaborate in detail the necessary amount of funds as this is the fundament for a smooth implementation of the activities and the overall operation of the MSP.

Flexibility is  a critical factor MSPs should endeavour in order to adapt to evolving sectoral priorities as well as to stakeholder dynamics. Therefore, the platform should be capable and open to react to changes and new information and accordingly revise its strategy and work plan or include emerging stakeholders. This can be achieved through regular evaluations and adjustments – also regarding the general MSP performance – which contributes to the achievement of its mission.

Another important aspect for successful implementation of this approach is the promotion and coordination of research and data collection through the MSP with the goal of ensuring evidence-based decision-making and strategies, and to remain the MSP effective in its mission. 

Identifying sustainable funding sources or mechanisms is essential for the long-term viability of MSP, because without adequate financial support, the platform will struggle to maintain its activities. Considering this aspect already in the planning and formation phase of the MSP avoids problems later, especially when the platform is initiated with the financial support of donors that have only limited time and resources for the facilitation. 
 

Development of Governance Framework

The governance framework will be the steering- and implementation structure and function as the core of the MSP. It should define: 

  • the rules of operation
  • roles of the participating stakeholders
  • responsibilities of the participating stakeholders
  • leadership positions

The governance framework ensures that the MSP operates efficiently and that decision-making processes are clear and transparent with mechanisms for dispute resolution and conflict management in place.

 

 

As explained in the buidling blocks before, stakeholder mapping for stakeholder identification, consenus-building, shared ownership as well as a common vision for the future are necessary steps before a governance framework can be established. The stakeholders should work together to draft governance documents that outline these aspects, in order to ensure wide acceptance for these documents. 

 

Establishing a system that maintains transparency and trust among stakeholders is a fundamental prerequisite and the basis of effective collaboration. Transparency can be achieved through open communication and honest sharing of information among the stakeholders. Open communication together with holding stakeholders accountable for their commitments as anchored in the governance framework helps to build trust.

For the successful establishment and management of MSPs, it is also important to consider potential internal risks that exist. One of them being the dominance of powerful stakeholders which marginalizes the voices of smaller or less influential groups. This highlights the importance to implement mechanisms that ensure power balance, especially when developing the governance framework. The rotation of leadership positions and equal say for all members regardless of their size or lobbying power are two possible ways of addressing this. 

Consensus-Building

After the stakeholders have been mapped, they are brought together to find common grounds and build consensus. During engagement meetings, facilitated by a moderator of neutral third party, the stakeholders cooperatively: 

  • identify and discuss joint challenges 
  • define shared objectives 
  • formulate a common vision that align with national and global agendas

These collective discussions ensure the inclusion of the different perspectives in the strategic and content-related orientation of the MSP. The creation of a shared vision and joint goals help to align efforts, create ownership, and maintain momentum amongst the members.

 

The Stakeholder mapping is a vital first step before the consensus-building. It is an important tool to identify relevant stakeholders for the MSPs objectives. In the fisheries and aquaculture sector, many stakeholders are directly and inidrectly connected to the fish value chain and some could be overseen quickly. But effective measures first require comprehensive representation and collaboration between all stakeholders.

As MSPs have the long-term purpose of sectoral improvement, members need to recognize that meaningful change may take time and requires sustained efforts. Developing and communicating a clear joint vision helps to keep stakeholders committed to the set goals over the long haul. In terms of communication, the development and sharing of a clear strategy to all new members helps to facilitate communication inside and outside the MSP. 

In addition, creating ownership through the allocation of responsibilities keeps stakeholders engaged and should be considered as an essential aspect in terms of sustainability. 

Stakeholder Mapping

To ensure comprehensive representation, stakeholder groups and actors that are directly and indirectly connected to fisheries and aquaculture have to be mapped.

In workshops, key stakeholders jointly identify other relevant stakeholders. General key stakeholder groups and actors that are involved can be:

  • Public sector: ministries and departments responsible for fisheries and aquaculture and, potentially, other governmental bodies that are connected to the sector, e.g. dealing with forestry, water, or agriculture
  • Private sector: various actors including small scale fishers and fish farmers, large scale operators and companies, as well as actors along the value chain, operating in e.g. feed and gear production, fish processing, transportation, or marketing
  • Agriculture farmers having impact on water quality and use
  • Other users of water bodies related to aquaculture and fisheries; Civil society organisations and the media
  • Cooperating partners: international and national development agencies, international organisations (e.g. FAO, World Bank, WorldFish, WWF, etc.), and development banks
  • Academia and research: universities and research institutions
  • Traditional leaders
  • indigenous communities, and community members
  • Conservation groups: agencies working in environmental protection and conservation

To address the issues and challenges described before and to foster sustainable management, a holistic and integrative approach regarding the different actors involved is needed. The participants of the MSPs should therefore not be one sided but integrate as many actors of the fish value chain and their different perspectives as possible. This guarantees a better understanding of underlying problems and helps to identify appropiate solutions and measures that are supported by all actors.

Establishing a system that maintains transparency and trust among stakeholders is a fundamental prerequisite and the basis of effective collaboration. Transparency can be achieved through open communication and honest sharing of information among the stakeholders. This should be regarded from the beginning of the MSP implementation process on. See also the upcoming steps to anchor open communication into the governance framework.

Due to the dominance of some powerful stakeholders, other stakeholders could be marginalized. Nevertheless, all stakeholders should be contacted and be given the opportunity to collaborate in the MSP. Later on, especially in the delevopment of the governance framework, mechanisms to ensure power balance need to be implemented to avoid the risk of the dominance of single stakeholders in the MSP.

Strengthen publicity and guidance, and develop green industries

 Enhance publicity and guidance to elevate public awareness of wildlife protection. The Dalaoling Reserve prioritizes ongoing public engagement, frequently organizing nature education activities centered on wildlife conservation, particularly during significant events such as National Ecology Day. Additionally, the short video footage of forest musk deer captured by infrared cameras has been featured multiple times on CCTV's "The Eye of the Secret Environment," achieving commendable results in science popularization and significantly enhancing public awareness of forest musk deer conservation.
Develop green industries and encourage surrounding villagers to join the protection army. With good mountains and good water as the medium, the green development model of "tea - fruit - bee - wine" is constructed for Qianjinyuan Village, and the rural green industry chain is created. To promote the development of the bird-watching industry around Dalaoling, attracting more than 400 bird watchers from outside to watch birds in the Dalaoling Reserve every year, creating an average economic income of more than 100,000 yuan for local farmers. Assisted in the establishment of the Dalaoling Forest Health Association, promoted the development of the surrounding farm music industry, and increased the average household income of nearly 20,000 yuan in 2024, so that villagers can change the tradition of relying on natural resources as the main economic source, serve the "green bowl" at the door, eat the "ecological meal", and join the wild resources "protection group".

1.Enhance publicity and guidance to elevate public awareness of wildlife protection;

2.Develop green industries and encourage surrounding villagers to join the protection army. 

1. Publicity should be carried out through multiple channels and methods;

2. The development of industries should be adapted to local conditions, and the enthusiasm the villagers should be stimulated.

Strengthen cooperation in scientific research and continue to carry out scientific research monitoring

Strengthen cooperation in scientific research and continue to carry out scientific research monitoring. The application of infrared cameras and other modern monitoring technology for research, in-depth understanding of forest musk deer habits and survival methods, in-depth cooperation with the Three Gorges University, the Chinese Academy of Forestry and other scientific research institutions, with the help of professional forces to improve the level of protection, jointly carried out forest musk deer protection research. More than 160 cameras have been continuously deployed in Dalaoling Reserve for more than 7 years, and the population dynamics and habitat distribution of forest musk deer have been obtained in real time, so as to strengthen the protection of forest musk deer activity sites and reduce the corresponding human interference.

1.Continue to carry out field monitoring;
2.Strengthen cooperation with universities.

1.Monitoring equipment should be updated in time; 
2. The professional level of monitoring personnel should be continuously improved.