Building block 1 – Title * [255] Transparency with communities

The feedback mechanism increases transparency by providing a structured, accessible, and confidential way for community members to voice concerns or share feedback. With lock boxes placed in four zones, individuals can submit feedback without needing to travel or fear retaliation. A multi-organization response team ensures impartial review, demonstrating accountability and reducing perceptions of bias. Regular feedback reviews and community meetings provide updates on how concerns are addressed, reinforcing trust in the process and strengthening community confidence in conservation efforts.

Transparency in the feedback mechanism is ensured through accessibility, impartiality, and accountability. Lock boxes in four zones allow confidential submissions, ensuring community voices are heard. A multi-organization response team ensures fair reviews, while regular meetings provide updates on actions taken. The project’s constitution guides decision-making, which is implemented by elected representatives at both the CICP and zonal levels, fostering trust and community ownership.

Ensuring transparency in the feedback mechanism has provided key lessons that strengthen trust and accountability. 

Accessibility played a crucial role, as lock boxes in four zones allowed community members to submit grievances confidentially, increasing participation. 

Impartiality in reviewing the feedback was also important. Having a response team composed of multiple organizations reduces bias and reassured the community that concerns would be handled fairly. 

Regular communication proved essential, with meetings providing updates on any grievances and actions taken, reinforcing trust. 

A clear governance structure of the CICP and zonal committees, ensured consistency in handling feedback. Additionally, involving elected Zonal Committee representatives in oversight strengthened local ownership and legitimacy.

Pheromone Traps: A Smart Approach to Controlling Bark Beetle Infestations

Through the project’s efforts to assess the impacts of climate change on Montenegro’s biodiversity, it has become evident that bark beetles (Scolytinae) pose a significant threat to forest health across the country. These insects, which belong to the Curculionidae family, burrow into tree bark to feed and reproduce, causing severe damage that lead to large-scale tree mortality in Montenegro’s forests.

To combat this challenge, the project has procured 85 pheromone traps, which were strategically placed in National Park Prokletije and National Park Durmitor during May 2024. These traps function by attracting and capturing adult beetles, thereby reducing their population and mitigating the risk of further infestations. Initial results indicate capturing of 12.746.015 bark beetles during a three-month period showcasing the effectiveness of this targeted intervention.

  • Use of Advanced Monitoring Tools: Deployment of pheromone traps ensures accurate and targeted monitoring of bark beetle populations
  • Strategic Placement: Identification and targeting of high-risk areas, such as Babino Polje and Treskavac, to maximize the effectiveness of the traps
  • Organizational Capacity: The expertise and commitment of the National Parks of Montenegro team facilitate efficient monitoring and response
  • Data Collection Infrastructure: Regular maintenance and systematic data recording support informed decision-making for forest management
  • Timely Intervention is Critical: Early detection and control of bark beetles prevent significant damage to forest ecosystems
  • Continuous Monitoring is Essential: Regularly emptying and analyzing traps ensures up-to-date insights into insect populations.
  • Localized Approaches Yield Results: Focusing efforts on the most vulnerable areas provides a high return on conservation investments
  • Preventive Measures Reduce Long-Term Risks: Proactively reducing bark beetle populations mitigates their reproductive potential and limits the spread of infestation
Digital Tree Tags: Revolutionizing Forest Monitoring and Data Collection

Recognizing urgent issues within Montenegro’s national parks—such as deforestation caused by pests, lack of reliable forestry data, and illegal logging—the project has implemented cutting-edge technology to improve forest management. In National Park Prokletije, a pilot initiative has introduced a tree tagging system that enables individual tree identification and monitoring. Each tree tag stores key information, including tree species, age, health status, and geolocation.

Through this initiative, the project has procured OKO Business connected product cloud technology, 20,000 tree tags, and associated readers while providing specialized training for employees in the PENP and National Park Prokletije. The tagging process, conducted in collaboration with PENP and NP Prokletije, has resulted in the identification and tagging of 20.000 trees over a period of three months, leading to the creation of a digital forest inventory database. This database will be accessible to PENP and NP Prokletije and will play a role in future forest conservation and management efforts especially in the context of monitoring the status of the forest in NP Prokletije.

  • Advanced Technology Integration: The use of digital tagging tools and systems enabled precise tree monitoring and data collection
  • Collaborative Efforts: Partnerships among environmental organizations, National Park authorities, and technological experts ensured the project's success
  • Government and Stakeholder Support: Institutional backing and funding facilitated the implementation of this innovative approach
  • Focus on Sustainability: A clear alignment with global and regional environmental sustainability goals motivated the initiative
  • Scalability Requires Infrastructure: The success of digital tagging highlights the need for robust digital infrastructure to expand similar initiatives
  • Community Engagement is Crucial: Involving local communities can foster ownership, support, and long-term sustainability of conservation projects
  • Data Utilization is Key: Collecting data is not enough; it must be analyzed and acted upon to improve forest management practices
  • Adaptability to Local Conditions: Customizing technology and methods to suit the specific environmental and logistical challenges of the area enhances project efficiency
Establishing Strong Support Systems and Monitoring

Ongoing support and monitoring ensure that FFS efforts are sustained over time. External partners provide technical guidance, while local governance structures, like Village Natural Resources Committees, maintain accountability. Regular monitoring allows for adjustments based on feedback

Ongoing support from FAO, IUCN and BMUV funding ensures that the FFS model is well resourced and technically guided during the establishment phase. Local governance structures, such as Village Natural Resource Committees, will be established to maintain accountability and monitor progress within the community. These committees help to coordinate activities, track restoration milestones and maintain community commitments. Regular monitoring allows for adaptation based on feedback, ensuring that FFS activities remain effective and relevant. Ongoing engagement with external partners provides additional guidance, reinforcing community-led monitoring and helping to address emerging challenges.

Long-term success depends on sustained support and adaptive management. Building local capacity for monitoring and maintenance creates a lasting impact beyond the initial project phase.

Continuous monitoring arrangements

A robust monitoring mechanism of the process needs to be put in place. Technical staff need to ensure that they engage with communities to explore whether there are challenges and how they can address them. During these monitoring events, communities also share their experiences.
This is part of the continuous learning cycle to improve where necessary. New techniques are also shared during these monitoring events.

The monitoring team consists of various experts (forestry, agriculture, community development, fisheries, water development, M&E), FAO, IUCN. The core team is from the government, as they have permanent representation in the district. This ensures sustainability of knowledge and resilience of systems in the area. It is important to support communities with simple work plans.

There is a need for resilient communities that can withstand the challenges of recovery. However, if their capacities are strengthened, they will be able to monitor their own activities.

Operational planning and implementation

Once the committee is officially recognized and its members’ capabilities are clear, it needs to start the creation of a development plan. This development plan includes a clear vision for the future, outlines the course of action and envised outcomes. All committee members should be involved in the creation of this joint picture of the future of their waterbodies and the planned management practices to reach this joint picture.

Such a target could be combating illegal, unreported, and unregulated fishing (IUU) in the waterbody the committee is managing. Therefore, the management committee assesses the initial status of the waterbody and fishing activities, develops patrol plans, and organises awareness-raising events to inform the community of new regulations. 

When necessary, the management can request assistance from relevant authorities, like commune chiefs, fisheries administrations or provincial departments of agriculture and fisheries. In addition, the supported committee can collect fishing data, document all their patrolling and record or report any IUU fishing incidents that occur within its area. They achieve this by either using paper forms or digitally with tablets or cellphones when trained accordingly.

Next, the committee must learn how to turn its development plan into a monthly action plan. This can be done following the same process as was used to establish their development plan, just for the course of one month at a time. With the help of external assistance, they can determine what they can do over the next thirty days. 

Finally, a simple monitoring and evaluation system needs to be set up. Generally, this involves monitoring the progress of the tasks listed in their action plan. This includes recording any deviations from the plan, documenting any modifications made, and keeping track of the expenses associated with each activity. The committee should meet at the end of each month to review the previous month’s work and schedule the next one. 

A regular review process helps ensure that the committee stays on track and can adjust its strategies as necessary.

Regular monitoring of progress and reviews of the committees’ tasks and objectives was a huge success factor of the already implemented committees in Cambodia.

Promoting good hygiene and quality practices along the value chain

To ensure quality and safety in the fish value chain, from catch to consumer, it's vital to consider all steps of the value chain due to potential food safety risks. Implementing hygiene and quality trainings, introducing first sale certificates, and establishing control plans for state institutions are key interventions. A thorough value chain analysis is crucial for identifying improvement areas and require visits to actors and review of hygiene regulations. Based on this analysis, targeted interventions can be identified, ranging from policy to practical actions, involving research enhancement, regulatory support, and capacity development.

The direct actors in the value chain are fishermen, retailers, traders, transporters, warehouse workers and suppliers who are involved in the production, processing, delivery or sale of a product to the consumer. They are the first point of contact when it comes to offering the consumer a safe product of high quality. Accordingly, they represent the target group that needs to be informed about the hygienic handling of products and the aspects of production, storage and transportation deteriorating quality. The implementation of a training plan can strengthen knowledge about hygiene, quality and control practices for the various steps of the value chain.

With so many different actors, there are certain topics that are only important to some while other topics are clearly important for everyone: raising awareness of biochemical processes such as microbes, knowledge about food-borne infections and diseases, maintaining personal hygiene at the workplace, recognizing fresh and spoilt products, using ice to uphold the cold chain or cleaning and disinfecting the workplace and equipment. However, while fishermen, are primarily concerned with the accurate storage and immediate cooling to prevent the deterioration of their catch, processors focus more on the hygienic handling of the processing equipment. Accordingly, it is essential to adapt learning content and teaching methods to the different actors along the value chain, like demonstrations of storage and cooling systems on the fishing boats, or on-the-job trainings concerning proper handling of processing equipment.

Furthermore, didactics must be developed that take into account the experience of fisheries and aquaculture experts. In the context of high illiteracy diagrams, drawings and photographs can be used. Also, the language must be adapted to the target group. In addition, training content can be gathered and summarized in small booklets e.g. guidelines that provide the actors with a long-term option to revise training contents. Here, as with the training content, it is advantageous to adapt the guidelines to the different actors in the value chain, e.g. one guide for fishing, another for processing and so on. By doing this, value chain actors can be addressed directly and do not loose their learning ambition by going through learning content that does not fully affect their work. Finally, the dissemination of the guidelines should be adapted to the local context; not every country has the same media capacities but in addition to handing out printed versions, apps proofed to be a way to spread training contents easily. 

To ensure that the theoretical hygiene and quality trainings become actual practice, it's essential to discuss and confirm understanding with trainees. Using short feedback forms and coaching loops post-training help verify and further improve learning and communication effectiveness. Additionally, evaluating knowledge application, such as willingness to invest in ice for fish storage, is key. Highlighting the long-term benefits, like quality improvement and potential for higher prices, despite initial costs, is crucial for convincing participants of the value.

In addition to understanding, the implementation of training content must also be taken into account. It is important to find out at an early stage which hygiene practices are feasible in the local context. If the purchase price of ice does not justify the additional benefit of fresh quality, no trainee will adhere to the training content. To stay with the example of ice, the question also arises as to whether the necessary infrastructure is in place: are there ice producers, operational cold chains and the necessary equipment? Next to the spread of misinformation, the greatest danger in communicating training content lies in conveying messages that simply cannot be implemented by the local trainees, as they do not have the means to do so or the supporting infrastructure is just too unstable. 

Next to the post-training feedback the effectiveness of the training can be assessed through a second follow-up survey, reflecting on key elements of its content. The timing between these evaluations varies with the topic; for instance, 3-6 months may be sufficient to review acceptance to personal hygiene practices, such as handwashing at work. However, evaluating changes like the use of ice for fish storage on boats might require up to a year, accounting for off-seasons and fishing periods. Even if evaluations are time-consuming, they are crucial to revise, adapt and further develop training materials to meet the needs of the participants.

In terms of the capacity development approach, a training-of-trainers strategy can be implemented in the training plan. Training local knowledge brokers like chairmen of fishing or trading associations or market supervisors in the field of hygiene and quality can have a lasting effect in anchoring this knowledge within partnering institutions and in generating spill-over effects through word of mouth at regional level. Sensitising consumers and buyers are also crucial, to understand the importance of fresh fish. Hardly anyone will take on additional work and costs to create a quality product that is not demanded.

Surveys conducted on species, habitats, resources and illegal or damaging practices inside reserve.

To complete the surveys, each NGO had a team composed of a coordinator and technicians, the Fundacao Tartaruga’s team was composed of a coordinator and 2 field technicians and 2 drone pilots. Bios.CV and Cabo Verde Natura 2000 had teams composed of a coordinator and 2 technicians. The field teams always consisted of at least 3 members plus volunteers. During this project, they aimed to collect data on biodiversity, pressures, threats, species and climate impacts in the two protected areas, namely: Parque Natural do Norte and Reserva Natural de Tartaruga divided into 6 activities mentioned below:

 

  1. Behavior and abundance of ravens 
  2. Collection of fisheries and morphological data of Buzio Cabra
  3. Monitoring of introduced and potentially invasive plant species
  4. Study of the population of Phoenix Atlantica and Ficus Sycomorus 
  5. Recording of human pressures and impacts
  6. Collection of atmospheric climate data in communities

Each NGO participated and contributed equally to the field work element of the project. All participants took part in training and field visits to collect data. Each NGO was responsible for entering and processing the data, preparing reports and presenting the results of two of the monitoring methods. The final results were presented to various stakeholders during the IMET evaluation, which took place in November 2024.

A summary of each activity is provided below, and full reports for each activity are available.

A total of 139 trips were made to complete field work during the 5 months. 

  • 19 for the recording of human pressures and impacts
  • 25 for the study of the population of Phoenix Atlantica and Ficus Sycomorus 
  • 28 for the behavior and abundance of ravens
  • 19 for the collection of atmospheric climate data in communities
  • 38 for the collection of fisheries and morphological data of Buzio Cabra
  • 10 for the monitoring of introduced and potentially invasive plant species

Provision of high quality training.

Cooperation and clear communication by all members of the team including between different NGOs.

Weekly meetings of the fielwork coordinators allowed them to troubleshoot any issues before they became large problems.

The use of an online data storage facility - onedrive and qfieldcloud allowed for several groups to work simultaneously on the same project in similar areas. 

Communication and organisation was key to making this project a success.

Always save back ups of electronic data!

Purchase of biological monitoring equipment

All of the materials needed to implement the six defined monitoring methods were purchased. As Cabo Verde is an isolated achepelago, items needed to be brought from overseas. The three NGOs divided this equipment equally so that each organisation has its own set of equipment to be able to implement the six monitoring activities independently. In the planning phase we had defined 15 kits as the indicator value, however in reality, due to there being 6 monitoring activities implemented by 3 different NGOs, the total number of “kits” was 18 – 3 per monitoring activity.

  • Having a list of necessary equipment to purchase from the biodiversity consultant. 
  • Multiple people willing to help us to transport monitring equipment from serveral different european countries.
  • Sufficient budget to pay for the monitoring materials needed

Flexibility was important in ensuring the success and implementation of this activity. 

Diving the equipment by three to ensure each NGO received the equipment necessary to implement all 6 activities meant that the activity is now much more sustainable and have a good chance to be implemented over a long period of time.

Fire Management

Firebreaks are gaps in vegetation or other combustible material that act as barriers to slow or stop the progress of a wildfire. They can be man-made, for example, cleared strips of land. Firebreaks are strategically placed to protect not only valuable forest resources but also homes and other infrastructure. The effectiveness of firebreaks can be supplemented using early warning systems and predictive modeling. Early warning systems utilize technologies like remote sensing and satellite imagery to detect heat anomalies and smoke, while weather monitoring stations provide crucial data on temperature, humidity, and wind conditions. Ground-based sensors further enhance detection by monitoring environmental changes, and effective communication systems ensure timely dissemination of alerts to authorities and the public. Predictive modeling, on the other hand, uses data and algorithms to forecast fire behavior and spread. Fire behavior models simulate fire dynamics based on fuel type, topography, and weather, while machine learning algorithms analyze historical data to predict future fire occurrences. Coupled fire-atmospheric models integrate fire behavior with atmospheric conditions, offering a comprehensive understanding of fire-environment interactions. Risk assessment tools evaluate the potential impact of fires, aiding in resource allocation and protection prioritization. Together, these technologies enhance the ability to prevent, detect, and respond to wildfires, mitigating their impact on communities and ecosystems.

Human and Financial Resources: Effective fire management relies heavily on both human and financial resources. Well-trained personnel are essential, as they need to be knowledgeable in fire behavior, suppression techniques, and safety protocols. Recruitment and retention of skilled firefighters and support staff are crucial, which involves offering competitive salaries, benefits, and career development opportunities. Volunteer programs also play a significant role, and these programs must include proper training, support, and recognition to keep volunteers engaged and motivated. Financial resources are equally important. Adequate funding is necessary for purchasing equipment, maintaining firebreaks, and supporting firefighting operations. Fire departments often seek grants and donations to supplement their budgets, which can be used for specific projects or general operations. Efficient budget management ensures that financial resources are allocated effectively to support various fire management activities.

Monitoring and Warning: Monitoring and warning systems are critical components of fire management. Advanced sensors and detectors, such as smoke, heat, and flame detectors, are essential for early fire detection. Remote sensing technologies, including satellite imagery and drones, provide real-time data on fire locations and behavior, enabling the monitoring of large areas. Automated alert systems can save valuable time by quickly notifying authorities and the public when a fire is detected. Effective communication networks ensure that warnings are disseminated rapidly and accurately to all relevant parties.

Response Capability: Preparedness is key to effective fire response. Regular training and drills ensure that firefighters are ready to respond efficiently to fires. Having the right equipment, such as fire engines, hoses, and protective gear, is crucial for effective response. Coordination between different agencies, such as fire departments, emergency services, and local authorities, enhances response efforts. Structured incident command systems help manage resources and personnel during fire incidents, ensuring a coordinated and efficient response.

Integration with Management: Integrating technology with fire management strategies significantly enhances effectiveness. The use of Industry 4.0 technologies, such as IoT, AI, and cloud computing, provides real-time data and predictive analytics, improving fire management. Building Management Systems (BMS) that integrate fire systems allow for better control and coordination of building safety measures. Strategic planning is also vital, involving the development and implementation of comprehensive fire management plans that cover prevention, preparedness, response, and recovery. Continuous improvement through regular review and updates of fire management strategies, based on lessons learned and new technologies, ensures that fire management remains effective and up-to-date.

Importance of Training and Education: Continuous training and education for community members and support staff are crucial. Well-trained personnel can respond more effectively to fire incidents, reducing the risk of injury and property damage. Skilled and knowledgeable personnel are the backbone of any effective fire management system. Their ability to respond quickly and efficiently can make a significant difference in controlling and extinguishing fires.

Effectiveness of Monitoring and Warning Systems: Early detection and timely warnings are critical in preventing small fires from becoming large, uncontrollable wildfires. Advanced monitoring systems and automated alerts can save lives and property. Early warning systems provide the crucial time needed to respond to fires before they escalate. This can prevent widespread damage and ensure the safety of communities.

Preparedness and Coordination: Preparedness through regular training and having the right equipment is vital. Coordination between different agencies enhances the overall response capability. Why It's Important: Being prepared and having a coordinated response plan ensures that resources are used efficiently and effectively during fire incidents. This collaboration can significantly improve the chances of successfully managing and extinguishing fires.