Raising awareness with the local population

We are currently collaborating with a youth educational initiative known as The Jungle Library Project. Their team goes to schools in close proximity to our study areas and teaches the students about the importance of the ecosystems they live in, aided by the use our images.

 

Our images are also shared with the local villagers upon return from deployment. This increases the trust and support we have with these local people who are just as keen to protect Isau Isau as we are.

A strong and transparent relationship with both the local villagers and other projects operating in our study area. 

-Transparency is the key to gaining the trust of curious locals. On our first deployment, we had 11 people join the field team. The deployment was not a huge success with the number of people possibly being a contributing factor but we believe that inviting them from the very beginning to see the process and be open with what we are doing has helped create a very good working relationship.

Nature Trust Alliance: a partnership for shared services to save on administrative costs

PONT is part of a cooperation between four funds called the Nature Trust Alliance (NTA), to share operational services. NTA was established between the Caucasus Nature Fund (CNF) and PONT in June 2016. In March 2017, Blue Action Fund joined the working partnership followed by the Legacy Landscapes Fund in 2020. The mission of NTA is to “provide operational support to our partners to allow them to focus on their core missions in nature conservation”. The NTA office is in Frankfurt as all four partner funds of NTA are registered foundations in Germany. NTA enabled PONT to establish its Regional Programme Office in Tirana, Albania from which the grant programme is managed. Through this partnership for shared services, PONT is saving costs for administrative purposes (payments; accounting; reporting; audits; investment support; communication).

Strengthened negotiating position with external service providers (banks, auditors, etc.)

 

Economies of scale by pooling certain services

 

Efficiencies in developing and implementing new procedures, systems and legislation compliance (1 time developing/4 times used)

 

Shared Investment Committee and investment policies

It is important to analyse, define and agree on potential shared services. If there are no expected economies of scale it is not advisable to make it a shared service as the level of complexity increases in a shared services set-up. Identical type of services fit better in a shared services concept. In the case of NTA this means that administrative and investment related services in Germany are shared services. As the grant programmes and the site-specific administrative services are different for the four funds these are not included under the shared services.

 

Expectations, procedures and a management / governance structure should be discussed and agreed from the start. Clear and easy communication and decision making tools should be established. Regular knowledge sharing enables continuous improvement through learning from each other. An existing shared service office can be very beneficial for new funds in their start-up phase enabling a quick start. However, the entry of new partner fund should be carefully considered and there should be enough common elements to be beneficial.

Enhanced Service Delivery

Users of hydrological and meteorological data in Japan have grown significantly in number with the development of new technologies and sectors; from aviation and shipping to public services such as weather forecasting, there is increasing pressure on hydromet services to provide accurate, real-time information.

 

Today, up-to-date information on severe weather events is provided to the general public by the JMA, in collaboration with central and local disaster management authorities and other key stakeholders. Reaching first responders and the general public is a critical component of Japan’s effective early warning system, and early warnings at the municipality level have improved over the last decade largely in part to better communication and cooperation between stakeholders.

 

For example, MLIT’s Erosion and Sediment Control Department established a partnership with prefectural governments to promptly issue landslide alert information to at-risk citizens.

  • Financial resources and will to enhance service delivery.
  • Collaboration across government and private sectors to ensure optimal service delivery.
  • A comprehensive multi-hazard approach should be adopted, with collaboration between relevant actors such as disaster management agencies, local governments and private sector entities.
  • Early warning systems must be able to deliver essential information to first responders and the general public at the local level.
  • The end-user’s needs should inform and shape the development of hydrological and meteorological services, such as delivering clear information through the most appropriate medium.
Modernization of Systems

The effort to modernize hydrological and meteorological systems in Japan began in the 1950’s and continues to the present day. For example, the JMA Automated Meteorological Data Acquisition System (AMeDAS) is a network of over 1,300 automatic weather stations that was incrementally upgraded from the 1970’s. The system is now capable of collecting data sets from key stations every minute and can deliver information to end-users within 40 seconds. This data serves as a crucial input for early warning systems and enables accurate tracking of weather patterns. Another major milestone has been the series of Geostationary Meteorological Satellites (Himawari-1 to Himawari-8) which have further strengthened hydromet services in not only Japan, but across the Asia-Pacific region. Additionally, the Japan Meteorological Business Support Center (JMBSC) and the Foundation of River & Basin Integrated Communications (FRICS) work to ensure the broader use of hydromet data by municipalities, the general public, and private sector actors.

  • Sufficient financial resources and technical know-how to modernize systems.
  • Political will to mobilize resources towards modernization of systems.
  • Strong, quality-assured, user-centric observation systems are critical for delivery of effective hydrological and meteorological services and underpin climate change adaptation and DRM strategies such as river management practices and establishment of early warning systems.
  • A “second” operating center, such as a back-up facility that can resume all essential functions and services in the case of an emergency, should be established in order to ensure business continuity.
Institutional Strengthening

Key institutions in Japan’s hydromet landscape have evolved since the 1950’s. For example, hydrological institutions have undergone several changes, such as after the enactment of the 1964 River Law Act (revised version). This law required authorities tasked with managing rivers to adhere to integrated river basin management principles, as opposed to more area-focused disaster management practices that were prevalent prior to this (e.g., shifting from circle levees, which only protect the builder’s community, to continuous levees, which ensure more equitable protection for the wider population). As for meteorological services, the regulatory framework was established under the Meteorological Service Act of 1952, which designated the Japan Meteorological Agency (JMA) as the authoritative body responsible for issuing emergency warnings.

In terms of legal framework, Japan’s laws assign clear roles and responsibilities for the National Hydrological Service (WDMB/MLIT), the National Meteorological Service (JMA), and other key stakeholders to ensure effective coordination.

  • Will and capacity to communicate, coordinate and collaborate across institutions and sectors.
  • Political will and resources to establish relevant laws and regulations to assign clear roles and responsibilities and facilitate coordination between different agencies and stakeholders.
  • The period after a major disaster can serve as an opportunity to assess institutional strengths, weaknesses, and make strategic improvements. For example, after the Isewan Typhoon in 1959, which killed over 5,000 people, the Government of Japan conducted a comprehensive review of national strategies. Experiences from this disaster were a major driving force behind the introduction of the 1961 Disaster Countermeasure Basic Act, which brought about systematic improvements to Japan’s hydromet services.
  • Legal frameworks should clearly stipulate roles and responsibilities of different actors across government, private and civil sectors, to enable smooth and coordinated implementation of hydrological and meteorological services.
  • Hydrological regulatory frameworks should be aligned with and integrated within Integrated Water Resources Management (IWRM). Japan’s hydrological services are a key part of the country’s commitment to IWRM, which has enhanced sustainable water use and effective water cycle governance and promoted water efficiency and conservation of water resources.

 

Conducting post-disaster activities

Authorities activated pre-arranged agreements to mobilize contractors immediately after the 2011 Great East Japan Earthquake, as part of what became known as “Operation Toothcomb”. The Ministry of Land, Infrastructure, Transport and Tourism (MLIT) implemented a strategy to ensure that the Tohoku expressway (an arterial road running from Tokyo to the northern tip of Japan’s Honshu island) was made passable as soon as possible, to enable delivery of relief supplies and expedite the response. As a result of this fast and coordinated response, 97 percent of the national coastal highways were accessible by 18th March, just 1 week after the earthquake struck. Additionally, the entire Tohoku Expressway was open to general traffic within 13 days of the earthquake’s occurrence.

  • Coordination across government sectors, as well as with stakeholders in private and public spheres.
  • Robust systems to ensure timely and accurate implementation of emergency inspections and post-disaster assessments.
  • Emergency inspections and assessments should be conducted together with nonstructural measures in the wake of a disaster.
  • Comprehensive planning, including procedures needed for resilient recovery, rehabilitation, and reconstruction, is critical.
  • If cars or drivers are exposed to any substantial risk, emergency traffic regulations and public notification systems must be activated immediately.
Making additional non-structural risk reduction measures

Non-structural measures for road geohazards are those that do not involve physical construction and are often less expensive that structural measures. For example, Japanese highways often have roadside stations (michi-no-eki), which have been strategically planned to serve as evacuation centers and hubs for disaster-related information (e.g. road conditions and emergency information).  After the 2011 Great East Japan Earthquake, roadside stations and highway parking areas were used by numerous teams and organizations as operational bases for rescue and relief efforts. Many of them were equipped with electricity, food, and water supplies, and served as emergency shelters, where important information was shared with members of the public.

  • Financial resources to develop and implement non-structural risk reduction measures.
  • Technical know-how and capacity to develop and implement non-structural risk reduction measures.
  • Non-structural risk reduction methods, such as early detection and emergency information collection capabilities, development and implementation of emergency preparedness and response plans, and engaging stakeholders to reduce geohazard risks and raise public awareness, are critical to disaster risk management of roads.
  • Non-structural risk reduction measures can be a cost-effective way to reduce human and economic losses resulting from geohazard events.
Implementing structural measures to reduce the risk of road damage

After the 2011 Great East Japan Earthquake, the main highways and roads to the affected areas were back up and running within weeks, which greatly expedited relief and recovery operations. This was largely due to robust structural measures, in conjunction with efficient recovery work by public services. In contrast, it took over 1 and a half years for the highway to be reconstructed after the Great Hanshin-Awaji Earthquake in 1995.

  • Financial resources and will to invest in structural resources.
  • Technological and engineering capacity to implement large-scale structural measures.
  • Structural measures reduce the risk of road damage due to geohazards, reduce road maintenance costs, ensure connectivity during and after disasters, and contribute to the speedy recovery of a road after geohazard events.
  • Bio-engineering and other types of structural measures can be implemented during the road construction, operation and maintenance stages.
  • A thorough assessment of geographical, geological, geotechnical, hydrological, and hydraulic conditions are essential for the effective design of structural measures.
Establishing an adequate institutional framework

Relevant institutions in Japan work together to create and enact appropriate laws and regulations, as well as national and local government plans and strategies (e.g., Japan Rail, local government, and Ministry of Land, Infrastructure, Transport and Tourism collaborating on road geohazard risk management). Japan’s framework also includes institutional and technical coordination, and appropriate funding mechanisms. For example, the cost of adding height to an expressway can be shared by both public works organizations and disaster risk management organizations. These types of cost-sharing mechanisms ensure that financial burdens are shared equitably.

  • Political will to establish adequate institutional framework, laws, and regulations.
  • Financial resources to implement funding mechanisms.
  • Disaster risk management organizations and public works organizations can share costs of certain infrastructure investments.
  • National and local government and other key stakeholders should coordinate strategies related to disaster risk management, including the use of infrastructure and public facilities such as roads, highways, and railways. These facilities can be used to enhance disaster management procedures and operations in the event of geohazards such as floods, tsunamis, and landslides.
Financial support by national government and schemes to reduce financial burden of local governments

The national government provides local governments with additional subsidies for seismic retrofitting and reconstruction of schools with insufficient seismic capacity. In principle, national subsidies for retrofitting and reconstruction cover one-third of associated costs for public elementary and junior high schools, but the national share has been raised to two-thirds and one-half respectively in 2008 under the Act on Special Measures for Earthquake Disaster Countermeasures. Furthermore, additional sources of funding were generated through local bonds and local tax allocation by local governments. In Shizuoka prefecture, located in the Tokai area where earthquake probability is high, the local government increased corporate income tax by 7-10 percent for 15 years to allocate budget for making public buildings more earthquake resistant. Kushiro municipality’s retrofitting completion rate remained at 50 percent for a decade due to lack of funds, however, this increased the rate to 85.8 percent within 3 years of introducing the PFI system.

  • Mutual understanding of stakeholders of the importance of investing in the retrofitting of schools.
  • Commitment by municipal governments on the promotion of the program.

Proactive support by the national government was an essential part in achieving the retrofitting of schools across Japan. Progress to achieve the goal of the program was initially slow due to the financial burden on the local governments. The national government responded by increasing the national subsidies in seismic retrofitting and reconstruction. In addition, when there was difficulty in securing sufficient funding for retrofitting subsidies from the initial national budget, the government explored the use of supplementary budget and reserve fund.