BB1. Organising stakeholder engagement and public participation

The Maritime Spatial Plan of the Azores was designed in a transparent and inclusive process, with the active involvement of a wide range of stakeholders. A strategy for stakeholder engagement and guidelines for public participation were drafted for this purpose. The engagement was designed in a series of three stakeholder workshops held simultaneously in the three most populated islands of the archipelago (São Miguel, Terceira and Faial). The workshops had the same structure, which combined communication about the MSP progress as well as activities to discuss, complement and validate the project outcomes. Prior to the workshops, stakeholders were mapped using the snowball technique. All identified stakeholders were assembled in the regional stakeholder directory and invited to participate in the events over the two years of the project. Complementary activities such as interviews were undertaken to fill important knowledge gaps related to specific maritime sectors.

  • Planning and undertaking a transparent and inclusive participatory process.
  • Widespread coverage of the entire archipelago, enabling the participation of stakeholders of the nine islands.
  • Timely organisation and coordination among the team members, enabling communication and exchange among the simultaneous workshops in the three islands.
  • Collaboration of colleagues and volunteers to support and moderate the workshops.
  • Communicating and giving feedback to stakeholders on the results of the workshops.
  • Stakeholders need to be contacted well in advance to get a good response.
  • Good coordination and organisation among the team members and in the preparation of the materials is essential for timely implementation of the workshop activities.
  • The development of a visualisation tools could help to decrease the ecological footprint of this type of workshops (most materials were paper) and decrease the time spent in the organization of the materials.
  • Lack of data; multiplicity of reference systems or its nonexistence; the information dispersed both in terms of responsible entities and types of data (digital, analogue, etc.), affected the development of materials.
  • Large workload to try to standardize all the information in order to be able to use it in a GIS system.
  • Entities take too long to collect and make information available hindering the team's work.
Knowledge of biological needs of the species

Without an understanding of the biological processes under threat, it would have been impossible to design solutions. For instance, knowledge of the need for dune structures and the importance of native flora as stabilising agents, or salinity impacts on eggs, seasonality of nesting, etc. were crucial in designing the stepwise approach.

Over two decades of experience working with the species, and also a decade of experience working with industry partners and understanding their limitaitons, drivers, operational constraints and in-house environmental policies were important in being able to develop the solution.

Industry already had a tentative plan. The plan did not take into account the biology of the impacted species. By tweaking the plan to ensure there were minimal cost diffferences, and practical, implementable ground operations, the solution met budget considerations while providing a solution tat was acceptable to the regulator and to the sea turtles.

Collection and harmonizing of the data

Collect and harmonize a bunch of spatial data to describe and map ecological connectivity from 6 independent states and numerous regions is probably the most challenging thing you can do in a GIS-project.

  • Describe precisely the data you need;
  • Find the right person to establish the contacts to the data provider;
  • Be able to handle manyfold data formats, structures and systems.

They think that refusing to disclose data means that open questions are not answered.

Production of scientific knowledge

The Mamirauá Institute provides scientific knowledge inputs to local communities and this is relayed to communities and indigenous peoples, applying Conservation Area governance processes. 

 

This knowledge arises from 4 lines of action:

  1. Environmental education
  2. Environmental protection
  3. Strengthening the community
  4. Communication within the community 

The production of knowledge seeks to create medium and long-term solutions.

 



 

  1. Respect and dialogue: The knowledge generated is given to the communities but not imposed on them. They are the ones who decide whether the proposed strategies are implemented.

 

  1. Each community and group is different and one should never assume that what works for one community will work for the neighbouring community. (These are not replicable models.)
  2. Contexts, leadership and ways of working vary. If these differences are not taken into account, conservation processes become complicated and even impossible to develop. 
Working closely with the community

Working closely with the community respects the diversity of traditions, acknowledging elements of a backward nature.

 

The community work must begin with the interests and needs of the community itself; the work should act as the protagonist in the solution to problems.

 

The purpose of the governance processes that the Institute applies is to facilitate communication processes between the organization and the communities, using methodology based on inclusive management workshops.

 

  1. In the Brazil region, it is known that nature conservation is 90% related to local communities. Bearing this in mind, the Institute is building relationships and creating a long-term work plan.
  2. The bonds of trust that are established with the communities are crucial to being able to work closely with them.
  3. Government governance processes
  4. Governance processes in indigenous and community-based conservation areas.
  1. Several organizations have participated in initiatives in an effort to ensure conservation in and development of communities. However they have not been able to do so because they have not been able to understand and respect the communities.
  2. Various organizations still do not understand that 90% of conservation projects involve communities and indigenous peoples
  3. It is important to work hand in hand with government governance processes; effective management of the territory will be achieved by involving stakeholders.
Creation of the Multi-Stakeholder Partnership

In the Dominican Republic, coral reef restoration became a popular alternative to try to safeguard this ecosystems. At the beginning, it started to grow rapidly lacking control and causing many nurseries to become abandoned. This concern triggered the creation of the Dominican Coastal Restoration Consortium (CDRC), a Multi-Stakeholder Partnership that works with along with the Ministry of Environment monitoring coral nurseries all over the country and leading the  nursery evaluations, as well as steering the restoration initiatives in the DR. 

  • Existing interest of several local organizations in getting thigs done the right way, without harming the environment. 
  • Willingness of local organizations and authorities to share knowledge and expertise.
  • The need of structure and a nation wide platform to coordinate and regulate coral reef restoration activities. 

 

  1. A common goal for the stakeholders must be identified, so that everyone benefits from the partnership and it will always be a win-win situation. 
  2. Specific roles and capabilities must be defined from the beginning. 
  3. Formal agreements must be prepared in time so that the implementation of the activities is not delayed. 
  4. Definition of a functional steering structure for the partnership is a must at the beginning. 
Authoritative Geodata and Map Services

The foundation of any SeaSketch project is geospatial information (maps) displayed as map services. There are no minimum data requirements. You can begin working with whatever you've got. Maps may be published as Esri REST Services (e.g., with ArcGIS Server or ArcGIS online) and open source mapping services (e.g., WMS, WMTS) and then imported into SeaSketch. Example maps include administrative boundaries (e.g., EEZ, territorial sea, existing MPAs), seafloor habitats, bathymetry, human uses, etc.

 

The maps you choose to include as Data Layers in SeaSketch depend on the goals of your process. If you are planning for marine protected areas, shipping lanes and aquaculture sites, you may want navigational charts, habitat maps, the distribution of fishing activities and other layers that may be used to guide users in the design of their plans. Protected areas are only meaningful if they effectively protect certain habitats, shipping lanes minimize collision and maximize efficiency, aquaculture sites are located in certain depth zones, etc. On a case-by-case basis, you will need to evaluate what data need to be viewed as maps, and what subset of these data need to be analysed.

 

In some cases, relevant map data may already be published as map services and discoverable in coastal atlases and other map portals. As long as they are in the correct formats (Esri map services, WMS, WMTS, etc), they may be imported directly into SeaSketch and displayed as map layers. 
 

In many cases, it will be advantageous to publish your own map services for display in SeaSketch. This will give you control over the cartography and performance of the maps.

Successful projects usually have a single GIS technician who is responsible for locating existing map services, acquiring data from providers (government agencies, NGOs, academics) and generating new map services using standard desktop and web-mapping tools. 

Government Buy-In for Collaborative Planning

SeaSketch is designed to be used primarily for collaborative planning. We've focused on Marine Spatial Planning, but the software can be used for terrestrial planning as well. Furthermore, the software is intended to help generate ocean zoning solutions. If these zones are to have a meaningful impact, such as conservation or benefits to the blue economy, there needs to be buy-in to the planning process by the host government institutions. If zones developed in SeaSketch are not legally adopted, they are less likely to have the desired effect. 

A legal mandate for marine spatial planning is essential, without which plans are unlikely to be adopted. Furthermore, successful implementation of SeaSketch requires a genuine commitment to stakeholder engagement at various levels. It is one thing to set up a SeaSketch project with maps, sketch classes, forums and surveys, but it is another thing entirely to structure a planning process so that SeaSketch is used by stakeholders. One must create an accompanying stakeholder engagement plan to ensure stakeholders make good use of the tool.

A legal mandate for collaborative marine spatial planning and that maximizes stakeholder participation is essential. Without a mandate and a timeline for planning, one can plan for ages without generating a zoning solution. Simply having collaborative planning tools will not ensure that stakeholders will be engaged or that solutions reflect a variety of stakeholder interests. 

SeaSketch Software as a Service

In most cases, SeaSketch is used to support large-scale planning efforts where governments have mandated the establishment of a marine spatial plan and where broad stakeholder involvement is essential. In these cases, SeaSketch must be licensed by a lead agency or partner. SeaSketch may be used to visualize geospatial data as map services, collect to information via surveys, sketch and discuss plans. If plans are to be evaluated using analytics, geoprocessing services and reports must be developed in our lab. Note that a free license is available for educational institutions to use SeaSketch for strictly educational purposes.

 

In January 2022, we will release the next version of SeaSketch which will be entirely free and open source. Just as with the current version, many of the features within SeaSketch may be configured with minimal knowledge of or experience with GIS. The analytics and reports will be run on lambda and encoded using programming languages such as Javascript. Owners of projects may, therefore, set up their own SeaSketch project – from beginning to end – without intervention from our lab. It should be noted, however, that the geoprocessing and reporting framework, though free and open source, will require significant programming experience.

Currently the implementing agency (such as a government body, foundation or NGO) must purchase the license and contract for developing analytics. The current version requires an Internet connection, but the next version will include some offline capabilities. Successful implementation of SeaSketch will require some assistance from a GIS technician, for example publishing and importing map services. 

SeaSketch is extremely valuable in creating a transparent and collaborative atmosphere, maximizing stakeholder participation, and grounding decisions in science-based information. We see the best results when SeaSketch is used in combination with other tools such as desktop GIS applications, trade-off analyses, prioritization tools (e.g., Marxan, Prioritizr), and cumulative impact analyses. 

Multidisciplinary partnership of the Soqotra Heritage Project

The Soqotra Heritage Project is a coordinated by the Centre for Middle Eastern Plants (part of the Royal Botanic Garden Edinburgh) in cooperation with the Freie Universität Berlin, the Arab Regional Centre for World Heritage (ARC-WH), the Senckenburg Research Institute, the Soqotra Culture and Heritage Association, the Yemeni Environmental Protection Authority, the General Organisation for Antiquities and Museums (GOAM), Carey Tourism (sustainable tourism partner) and Stories as Change (production of visual storytelling and project' films). Additionally, the project benefits from the initial support of the UK Department for Digital, Culture, Media & Sport through the British Council Cultural Protection Fund. Further funds are being acquired for follow on programmes.

The key element of the partnership established for the Soqotra Heritage Project is its interdisciplinary character that brings together different experiences in the field of cultural and natural heritage conservation, including the intangible cultural heritage of Soqotri communities.

The partnership is a fundamental element of the project, which through its interdisciplinary character seeks to enhance the biodiversity focus through increasing knowledge about the not yet fully explored cultural heritage of the Soqotra Archipelago.

The Soqotra Heritage Project is possible through the financial support of the UK Department for Digital, Culture, Media & Sport and the British Council received through the Cultural Protection Fund, with subsequent funds about to be implemented.

Planning and communication have been key components in the success of the project activities. Furthermore, having an ARC-WH staff member on-site who is part of the local community with the necessary indigenous language skills tremendously facilitated the successful implementation of the project.

The element of multidisciplinary partnership is the backbone for the implementation of the Soqotra Heritage Project. Bringing together institutions and organisations with different foci and experiences in the fields of cultural and natural heritage conservation, including the intangible cultural heritage has been of key importance for the successful implementation of the project.

Having ARC-WH’s Project Coordinator for Socotra on-site, facilitating and able to communicate in the local Indigenous language has allowed for a more effective communication with the participants in the project and local Soqotri.

Lastly, the simplification of the project management process has made the implementation of the project more straightforward. The multidisciplinary partnership has been based on agreed roles and responsibilities which were established at the beginning of the project.