Designing projects for sustainability through integration into the organization's strategy and analysis of local context

It has always been at the core philosophy of APJM, and as means of sustainability, that every project should generate impacts and be sustained beyond the life of the project, or its funding.

Therefore, while NGOs might fall into the trap of designing projects based on the donor's needs, APJM's projects are designed to directly answer the gaps identified locally. The needs were first identified in 2009 during a socio-economic survey describing the socio-economic profile of the local communities, or during scientific research done by experts, and were later on updated by APJM staff or experts.

Activities are subsequently planned to answer APJM's mission and vision, and fit into APJM's Management Plan and Strategy. The project management structure is designed to fit into the organizational chart of APJM. As activities often target or are implemented in partnership with local stakeholders, activities also build on existing local skills and know-how, and aim at their leverage.

Most project activities are therefore sustained beyond the project funding, on both financial and operation levels, and projects turn into programs, or sub-activities of programs.

- Existing advanced surveys in different areas (socio-economic; natural heritage; cultural heritage)

- Willingness of local communities to be part of APJM's projects and activities

- Local staff familiar with the local context

- Clear management vision set by board members

- Thorough survey (socio-economic, fauna, flora, cultural...) are essential prior to the development of any project

- Project activities should be developed to meet the NGO mission as well as the socio-economic needs

- Sustainability concerns should be addressed during the planning phase

- Project activities need to generate either income or any other type of benefit for the NGO as well as the local communities to be able to sustain it

Promotion of a mechanism for the retribution of ecosystem services

The mechanism for the retribution of ecosystem services (MRSE) seeks to ensure the sustainability of the adaptation measures designed. To identify the contributors (who provide the ecosystem service) and retributors (users of the service who contribute resources), a rapid hydrological diagnosis was prepared, which also characterized the sub-basin and identified the priority ecosystem service and water demand. In order to reach agreements, both parties had to be made aware of the benefits and their responsibilities. The contributors are: the authorities, users of the Huancayo water and sanitation service provider (SEDAM Huancayo), individual farmers and organizations in the sub-basin, and the contributor is the Acopalca Community.

The MRSE steering committee was then formed with the participation of the institutions involved. Within this framework, an agreement was signed whereby the urban population (Huancayo) reimburses the Acopalca community for ecosystem conservation by creating a fund to develop sustainable ecosystem management projects. In addition, SEDAM Huancayo, in updating its Optimized Master Plan, incorporates the MRSE, including investment projects for recovery, conservation, and sustainable use.

  • The current legal framework of the law on mechanisms for the retribution of ecosystem services and its regulations.
  • Political decision for the implementation of ESRM in water and sanitation based on successful experiences in this system.
  • Approved technical tools that make it possible to execute the steps to implement the mechanism, such as the rapid hydrological diagnosis.
  • State institutions with functions that promote the SRM initiative.
  • It is important to have national standards in relation to the ESMR, as they facilitate the feasibility of the necessary inputs such as the rapid water diagnosis and the project profile, as well as identifying who would be the contributor within the ESMR.
  • All sub-basin stakeholders (civil society, state agencies, private enterprise, etc.) must participate in the design and implementation of the mechanism.
  • It is necessary to build and maintain a common vision among the various stakeholders, contributing to the sense of joint work and benefit for the different interests (agricultural irrigation, livestock, drinking water, etc.).
  • It is important to insert a monitoring component in the MRSE projects to determine how much water is gained and also to readjust the implementation.
  • A good governance platform is required to be responsible for the monitoring system in the medium and long term.
  • Effective communication strategies and communication tools are needed to leverage resources and effectively convey the objectives of the mechanism.
Improved water use practices in urban areas

The purpose of this component was to raise awareness among the urban population in order to promote water-saving practices to meet pending social demand. A call was made to the population to save water and avoid, for example, watering gardens, washing cars, the so-called portable pools that require 7,000 liters of water to be filled, an amount equivalent to 15 days of family consumption, according to figures provided by the National Superintendence of Sanitation Services - Sunass.

Simple and key messages were transmitted, some of which were: a family (of six members) in the cities should consume between 15 and 18 cubic meters per month, however, the real consumption is between 20 and 25, "so families are wasting the liquid".

The adoption of changes in household consumption habits was promoted, for example, introducing a bottle of water in the toilet tank, which would save up to two liters of liquid per flush. Consider taking five-minute showers and turning off the faucet while soaping up. This could save up to 40 liters of water.

  • The support of the regional government is important because guidance and political backing is needed, but also the participation of business associations, consumer associations, trade unions, among others.
  • A communication campaign designed for the specific type of audience (social, cultural, etc.) is required to be effective. For example, problems were highlighted, but practical and immediate solutions were also provided.
  • Inter-institutional alliances, such as EPS Sedam, Sunass, etc.
  • Campaigns must be appropriate to the context and target audience. While it is important to draw attention to the problems, it is equally important to provide practicable solutions.
  • To achieve attitudinal changes about water use, collaboration between public, private and civil society actors is required.
Improved water use practices to compensate for reduced water availability for agriculture.

A series of measures have been implemented to improve water use, such as the implementation of technified irrigation, improvement of lined canals, and the use of crops resistant to water stress. In the lower zone of the Shullcas sub-basin, 6 technified irrigation systems have been implemented incorporating 261 ha of agricultural land and 2 improved irrigation canals for 175 ha. The families use them, allowing for the efficient use of irrigation water, with results in improved and increased agricultural production, which also represents an improvement in family income (previously only during the rainy season).

Currently, an irrigation system operation and maintenance committee has been formed and has received training to ensure the sustainability of the infrastructure. The training topics have been basically related to operation and maintenance. Both operation and maintenance must be systematic and meticulous, repairs must be carried out on time and must be of good quality and establish the original performance in terms of both capacity and function, ensuring the system's operability throughout its useful life.

  • A proper diagnosis of the problem for a better design of the measure.
  • Technological changes and human capabilities are required.
  • The adaptation of new forms of agricultural and forestry production to the impact of glacial retreat and climate change will be expressed in a livestock and forestry activity that will continue to develop, but with technological changes, with improved human capacities strengthened by training and awareness, and in a planned form of agricultural production.

The implementation of this component has clearly identified the need to know and prioritize crops that are more resistant to extreme weather conditions such as frost and hailstorms; in the Shullcas sub-basin, native potatoes and quinoa have proven to be an excellent alternative.

Reforestation and conservation of natural grasslands and pastures to promote water retention

The aim was to recover the ecosystems, their water ecosystem services and the service of providing food for livestock. Awareness-raising and agreements were worked on at both the community and family levels. For the implementation, agreements were signed for the installation and maintenance at the family level, since the community has given them possession of the plots of land. In the first stage the project assumed all the costs and later when the benefits were visible, the community contributed their labor. It was implemented:

Reforestation: To contribute to the regulation of the hydrological regime and the health of the ecosystems.

Conservation of natural grasslands: To prevent soil erosion, maintain adequate vegetation cover, enhancing wetland functions, maximizing water infiltration and retention capacity. Includes:

  • Temporary closures, in degraded areas that can recover naturally, and that will be subjected to a total restriction of use for a minimum period of three years.
  • Construction of infiltration ditches.
  • Installation and management of pastures: formation of silvopastures, reintroduction of natural pastures.
  • Concern of the population and institutions about the effects of climate change (deglaciation).
  • Platforms for interinstitutional work in which multiple institutions converge.
  • Organizational and leadership capacities of the community.
  • Local capacities to develop research and monitoring.
  • Integration of the measure into a larger strategy such as Integrated Water Resource Management and Community Development Plans.
  • Trust building process.
  • Technical accompaniment is required through field promoters, who provide personalized technical assistance and take advantage of community meetings for training.
  • Awareness-raising and appropriate communication of research results on changes in the water regime and the role of vegetation cover in protecting the soil and improving rainwater filtration have given the community and families a practical understanding that water will be scarcer or more irregular in the future and what actions they can take to minimize this effect. Therefore, they decided to take care now, using systems to reduce water consumption and taking actions to recover the ecosystem.
  • The community is required to visualize the benefits of the intervention to facilitate their contribution with their own contributions, especially labor.
  • Due to the parcelization of the territory, the implementation of the practices requires not only agreements with the community but also with the families that own the land.
Capacity and climate vulnerability analysis in the Shulllcas river basin.

The Climate Vulnerability and Capacity Analysis (CVCA) methodology seeks to understand the socio-economic dimensions of vulnerability to climate change and to identify adaptation actions to be implemented. The methodology relates the impacts of climate change to the livelihoods of the rural population, including the ecosystems on which they depend for their subsistence. Thus, one of the main rural incomes comes from livestock farming, which depends on natural pastures. It is an ecosystem that, in addition to providing food for livestock, in good conditions provides hydrological ecosystem services that ensure the water supply in the Shullcas River sub-basin. This is the main water source for the rural settlements that live along its banks and for the city of Huancayo. Its waters are used for human consumption, agriculture, livestock, fish farming, and power generation.

The CVCA provided a qualitative baseline and identified ecosystem-based community adaptation components/strategies such as reforestation and conservation of grasslands and natural pastures that adjusted the initial designs. Finally, the CVCA strengthened capacities and promoted participation.

  • Starting from creating a common understanding among both the technical team and the analyzed community in terms of technical terms and objectives of the analysis.
  • A fairly complete but flexible methodology that allowed adapting to the context.
  • Adequate identification of the actors integrating women and generational and role differences was important to obtain more complete and valid results.
  • Tools need to be adapted to the local context and circumstances in which they will be applied.
  • Capacity building is required within the project team to understand and facilitate learning of key climate change and adaptation concepts and tools.
  • It is important to improve analysis through partnerships with specialized institutions and to foster greater coordination among the various participants.
  • The problems in the field are diverse, and proper analysis in the CVCA requires the necessary technical expertise.
  • Strengthen the exhaustive analysis of the results related to climate hazards, to identify the chain of causality that allows for an adequate design of measures.
  • The CVCA allows the community to internalize the problem and feel part of the solution, promoting greater participation.
Evidence: Hydro-geological study of qochas functioning.

The experience was complemented with the hydrogeological study of the functioning of the qochas and pastures in the recharge of aquifers in the Huacrahuacho micro-watershed. For this purpose, monitoring was carried out by analyzing the isotopic concentrations of Deuterium (H2) and Oxygen 18 (O18), which allows determining the dynamics of the water masses in the subsoil, including the interrelation between the reservoirs (qochas) and the springs in the nearby areas. The study was conducted by the Peruvian Institute of Nuclear Energy (IPEN). It also mentions the benefits of recovering diversity (agrostological variety), improving the beauty of the landscape, revaluing traditional knowledge, and strengthening the organization. This information was disseminated through communication strategies aimed at the local population to motivate continuity in the implementation of the actions.

  • Be clear about the indicators of hydrological benefits, for example, the regulation of base flows in springs in the lower part.
  • The support of an institution specialized in the subject is necessary, since it is necessary to have the capacity and credibility to be able to gather the evidence.
  • In order to record information in situ , it is necessary to count on skilled and trained people from the area; in this case, the action of the promoters or peasant leaders of the area, called kamayoc (Quechua term).

  • Hydrological monitoring makes it possible to verify the effectiveness of water recharge practices.
  • A hydrogeological monitoring system requires a control network in various upwelling zones, since there is no single recharge site.
  • The monitoring system makes it possible to identify areas conducive to recharge, but also to rule out places and practices that do not favor water recharge.
  • It was very important to have partnerships with local research institutions that could develop the required studies.
  • In several cases, the scientific studies corroborated the perceptions of the villagers regarding water flow; however, it was not always possible to identify where the water from an infiltration qocha will emerge, nor is it possible to predict precisely how long it will take for it to emerge.
  • An appropriate system for communicating the results of monitoring and evaluation is needed to motivate the implementation of the actions being promoted.
Practical: Construction of rustic dams or dams: structural and natural measures

The qochas are built by taking advantage of natural depressions in the ground or natural lagoons, constructing a dam to increase the level of the dammed water and therefore capture and store more water from rainfall. Three types of qochas are identified :

1. Water harvesting qochas, used to store water superficially, thanks to their impermeable base and edges.

Water planting qochas, which store water for a short time thanks to their permeable base. The stored water infiltrates and recharges the subsoil and local aquifers.

3. The qochas for planting and harvesting water (mixed): they have both characteristics due to their semi-permeable characteristics.

Structural components: earth, clay and champas dams, the spillway with its overflow ditch, and the collector or adduction channel (where required).

Non-structural components/green measures: complement the qocha forming an integrated system. Conservation of natural grasses, afforestation and reforestation with native species, and infiltration ditches.

  • Land tenure security.
  • Agreement of the population to use their land to carry out the practices, especially to implement multi-family or communal qochas. In some cases, use restriction zones were even declared to facilitate the implementation of the practices.
  • Certainty of obtaining water benefits for the families working the qochas, which may come from local knowledge or hydrogeological studies.
  • Availability of local labor.

  • The construction of qochas cannot be conceived only as an individual or family effort at the level of scattered agricultural plots, since a territorial approach is required that involves comprehensive and "tailor-made" actions at the level of families, groups and community organizations.
  • A comprehensive analysis of the problems of the micro-watershed and the incorporation of the qocha construction measure as part of the intervention strategies at a larger level is required. The experience of implementing the qocha construction measure, as the axis of other practices (closure and replanting of pastures, agroforestry or construction of infiltration ditches) in Huachrahuacho, reinforced the conviction that this is a win-win measure. Thus, this measure was incorporated into: a public investment project in four communities in the Cusco Region, the National Program for Planting and Harvesting Water and the National Hakuy Wiñay Program.
  • The qochas work synergistically with other measures or practices such as infiltration ditches, pasture protection, reforestation, among others.
Mobilization: Water planting and harvesting contest

The contests, developed at the family and community level, were designed to motivate the implementation of technologies for adaptation to climate change, taking advantage of the culture of healthy competition and family and collective work that exists in rural communities.

The communities and/or families that participated received advice and technical support throughout the process, generating technical capacities for the proper management of natural resources and productive activities, with the focus on increasing the water retention and recharge capacity of the micro-watersheds and contributing to food security.

The families were motivated to demonstrate good practices, which opens the door to local recognition by the population and public and private institutions. During the contests, each family or group carried out activities for the habilitation or improvement of the qochas, such as: elaboration of a talking map, construction of a dam, delimitation of the tributary area (upstream) and area of influence (downstream) of the qocha, rustic collector or feeder canals and infiltration ditches.

  • Community organizations committed to group work demonstrations.
  • Advisory institutions and farmer promoters are required to disseminate the practice appropriately.
  • Building confidence in the usefulness of the implementation of the measures through appropriate communication of the benefits.
  • Involvement of local government with specific resources
  • The demand for water, a felt need in the community.
  • Initial motivation is key, starting with showing that these practices "work" with previous cases.
  • Motivation is important to implement the practices since they are labor-intensive. The contests reinforce the interest of farming families in the implementation with the incentive of obtaining public recognition that could give them access to other incentives.
  • The direct advisory action is facilitated during the contest, it is a way to learn by doing and to promote more knowledge for the implementation of this measure, and complementary measures (reseeding of pastures, infiltration ditches, afforestation, pasture protection, etc.).
  • In the end, the families are satisfied to see the results of change in their land, beyond winning or not some recognition, the family keeps the work done through the contest because they are aware of the benefits. Their land acquires greater value (reduction of vulnerability).
  • This methodology is assimilated by the local authorities, who incorporate the modality in their strategies to promote good agro-productive practices, linking these strategies to small irrigation projects.
Support from local institutions and grassroots organizations

The Project Unit Coordinator has been forming an alliance with local governments, research centers and grassroots organizations with specific presence in each of the project basins. This way, effective communication with producers and other actors in the territory could be ensured. Thanks to the network of local NGOs, information and results workshops had high levels of impact and thereby allowed for a more efficient translation of stakeholder insights into practicable solutions in the field. Examples of this support on the ground include: i) the management of different interests and potential conflicts between actors in the Cofre de Perote NPP; ii) the connection of governmental social assistance programs, subsidies, etc., to river basin zones that coincide with the project, which in turn created useful synergies; iii) the establishment of coordinated lines of work from the government level to protected natural areas (ANP) and to CSOs; iv) the coalition among CSOs has had impact on the river basin and in reducing costs, by making complementary use of the different capacities of the actors involved.

  • A network of NGOs experienced enough to offer practical training to producers;
  • Existing levels of organization of communities, producers, and local authorities on which to build initiatives, e.g. ejido assemblies, fishing cooperatives, rural production units, etc.;
  • A shared sense of identity and belonging among producers, communities and local authorities.
  • It has been vital to have a network of civil society organizations that collaborate in the project and help to promote good practices in the river basin.
  • Each basin is different, therefore having local CSOs and NGOs as partners of the project has allowed better tailoring of project activities according to the characteristics of each community or zone.
  • It is essential, however, to have a good management and coordination of the CSO/NGO network to ensure that all involved stakeholders are aware of each others' activities.