Institutional Strengthening

Key institutions in Japan’s hydromet landscape have evolved since the 1950’s. For example, hydrological institutions have undergone several changes, such as after the enactment of the 1964 River Law Act (revised version). This law required authorities tasked with managing rivers to adhere to integrated river basin management principles, as opposed to more area-focused disaster management practices that were prevalent prior to this (e.g., shifting from circle levees, which only protect the builder’s community, to continuous levees, which ensure more equitable protection for the wider population). As for meteorological services, the regulatory framework was established under the Meteorological Service Act of 1952, which designated the Japan Meteorological Agency (JMA) as the authoritative body responsible for issuing emergency warnings.

In terms of legal framework, Japan’s laws assign clear roles and responsibilities for the National Hydrological Service (WDMB/MLIT), the National Meteorological Service (JMA), and other key stakeholders to ensure effective coordination.

  • Will and capacity to communicate, coordinate and collaborate across institutions and sectors.
  • Political will and resources to establish relevant laws and regulations to assign clear roles and responsibilities and facilitate coordination between different agencies and stakeholders.
  • The period after a major disaster can serve as an opportunity to assess institutional strengths, weaknesses, and make strategic improvements. For example, after the Isewan Typhoon in 1959, which killed over 5,000 people, the Government of Japan conducted a comprehensive review of national strategies. Experiences from this disaster were a major driving force behind the introduction of the 1961 Disaster Countermeasure Basic Act, which brought about systematic improvements to Japan’s hydromet services.
  • Legal frameworks should clearly stipulate roles and responsibilities of different actors across government, private and civil sectors, to enable smooth and coordinated implementation of hydrological and meteorological services.
  • Hydrological regulatory frameworks should be aligned with and integrated within Integrated Water Resources Management (IWRM). Japan’s hydrological services are a key part of the country’s commitment to IWRM, which has enhanced sustainable water use and effective water cycle governance and promoted water efficiency and conservation of water resources.

 

Financial support by national government and schemes to reduce financial burden of local governments

The national government provides local governments with additional subsidies for seismic retrofitting and reconstruction of schools with insufficient seismic capacity. In principle, national subsidies for retrofitting and reconstruction cover one-third of associated costs for public elementary and junior high schools, but the national share has been raised to two-thirds and one-half respectively in 2008 under the Act on Special Measures for Earthquake Disaster Countermeasures. Furthermore, additional sources of funding were generated through local bonds and local tax allocation by local governments. In Shizuoka prefecture, located in the Tokai area where earthquake probability is high, the local government increased corporate income tax by 7-10 percent for 15 years to allocate budget for making public buildings more earthquake resistant. Kushiro municipality’s retrofitting completion rate remained at 50 percent for a decade due to lack of funds, however, this increased the rate to 85.8 percent within 3 years of introducing the PFI system.

  • Mutual understanding of stakeholders of the importance of investing in the retrofitting of schools.
  • Commitment by municipal governments on the promotion of the program.

Proactive support by the national government was an essential part in achieving the retrofitting of schools across Japan. Progress to achieve the goal of the program was initially slow due to the financial burden on the local governments. The national government responded by increasing the national subsidies in seismic retrofitting and reconstruction. In addition, when there was difficulty in securing sufficient funding for retrofitting subsidies from the initial national budget, the government explored the use of supplementary budget and reserve fund.

Engaging Citizens & Building Trust in Local Authorities via Participatory Approaches and Tools

For revival, Airin district needed bottom-up approach, which aims to put emphasis on local residents’ actions and listen to them and relevant organizations, departing from a traditional method of governmental organizations-led decision making. The district started an urban regeneration forum led by a public entity in late 1990s to facilitate discussion and dialogue among different stakeholders, which is followed by various community institutions funded to foster communication by involving all interested groups.

 

Nishinari ward office plays not only coordination mechanism but works as a part of the team aiming to develop Airin District. Airin was indeed a lagging district, and the level of mistrust was extremely deep. The local authority was therefore conscious of offering inclusive service and working with politeness and high respect to residents. It gradually melted the tension. While Mayor Hashimoto largely triggered the reform, the residents kept its implementation through a public-private forum called area management secretariat. 

- Step-by-step efforts made by the local government to steadily involve fragmented stakeholders.

With the area management secretariat, the district invited a wide range of stakeholders to city planning, for the first time in history. From Airin district story, a clear lesson to learn is how critical inclusiveness is when making a change or reform, even if the change gets slowed down with too many stakeholders. The secretariat triggered public space improvement, solving crimes and violence issues, including drugs, and creating job opportunities for the residents. It was a case of building and practicing a true democratic process, which may be slow but efficient and important for bigger changes.

Promoting ownership of the social community-based restoration initiative and the participation of all social classes

An initial meeting between the traditional and religious authorities of Mogazang was held to gather all useful information and raise awareness among the population. As a next step, a socio-economic study was carried out in order to understand the potential social, economic and environmental impacts and challenges of the restoration initiative. The elaboration of a map by the community members under the guidance of the advisory team allowed the demarcation of a plot of degraded land (10.74 ha) for restoration. The reforestation initiative aimed at providing firewood, fodder, food products and medicinal plants, among others. The government owns the selected plot, under the supervision of the Executive Bureau for Development of the village. However, it is managed ‘by the people, for the people’.

  • Always ensure that the population’s concerns are well understood and that the proposed solutions will indeed contribute to solve their problem
  • Involve representatives of all member groups of the society (particularly women and children)
  • Ensure that there is no conflict of interest or disputed land rights regarding the project site
  • Select qualified local people with sufficient education to write short activity reports and foresee their technical and managerial capacity building
  • Given the habits and customs of the Muslim community in the area where the initiative is implemented, it was challenging to actively involve women in the discussions.
  • Subsequently, we were able to demonstrate the benefits of incorporating the women’s perspective in the discussions and thus achieved their better integration. Indeed, women are those who, on a daily basis, travel long distances in search of firewood justifying the need to involve them in the activities of the initiative.
  • To achieve the feeling of ownership among the beneficiaries it is necessary to have administrative and traditional authorities to mobilise them.These authorities, however, tend to emphasize the monetary aspect, which can reduce the achievement of the objectives.
Marketing Plan to Promote the Use of Briquettes

The aim for designing a marketing plan was to convert customers who used diesel oil to heat their homes and businesses into users of briquettes, firewood or charcoal for energy. The preference during the first stages was given to homes and businesses where the public could witness and try out the new biomass heating system. The document is attached to enable its adaptation to other situations.

The Marketing Plan started with a study of the existing situation of the population in the area surrounding the site. This enabled the development of a marketing strategy for the Eco-Briquette that focused on the structuring and then enhancement of the value chain, packaging, cost, packaging & storage, and distribution. It also covered the communication and promotion of the product.

The marketing plan was very useful for the early stages of the development of the product. It was based on real needs expressed by the local communities. What is needed now is a new business plan more adapted to the new needs, knowing that it will further develop the work and increase the production, with the aim of covering the whole region. The management of the plant, as included in the Marketing Plan, will be used as a basis for future activities

Restoration of Stonewall Abandoned Terraces

The term “dry stone” indicates how the stones constituting the terrace retaining wall are put in place without the use of binders.  The wall has many benefits such as wind protection for some types of crop, while preserving the ecological niche of the numerous species of flora and fauna that colonize the stones, holes and soil of the terraces. It also serves as a passageway for farmers along the strip, interrupting the water runoff flow and favoring water accumulation and infiltration in the soil. It also plays an important role in preventing soil erosion. Abandoned terraces are widely distributed in the western slopes of the site located mainly at altitudes of 1000m to 1200m above sea level. Many terraces are abandoned with significant percentage of collapsed stonewalls that are colonized by natural vegetation forming different successional stages – from small scrub to very dense secondary forest stands. They also act as firebreaks, reducing the risk of fire spread, and providing access and water for firefighting.  

 

The operation begins with a field assessment to evaluate the rehabilitation needs and to collect data. A socio-economic assessment can also be useful. The first step is the restoration of the walls following the traditional methods. Then the planting process begins with soil management, selection and placement of crops, followed by maintenance and care of the crops and soil. This includes pruning that will feed into the process: composting, briquettes or charcoal

Given the importance of the stonewall terraces and the successful restoration of several sites, the Shouf Biosphere reserve is currently preparing guidelines for this activity in collaboration with FAO and the Ministry of Agriculture.

Conservation fund

As a strategy of connection and contribution of the citizenship, because in the first edition (2013) We were able to finance all expenses, a conservation fund was generated from the collection of the cost of the registration of the event, the fund was delivered to the Promoter Group CPY and it was invested in conservation actions and sustainable use of the territory, with the fund was bought trap cameras for monitoring biodiversity.
This proposal was not sustainable for following editions, due to the considerable increase of the participation and the associated costs, currently we use the fee of the registrations to complete the event financing.

Have an emblematic conservation project in the region.
Having achieved the total financing of the initiative in its first year.
To have a permanent governance space (Cooperation System and CPY promoter group)

It is necessary to devote greater effort to the raising of economic resources to maintain the conservation fund.
To allocate the money raised in local projects, helps to strengthen the relationship between the promoter group and the community.
Having an external institution that helps finance 100% of the event, allows the creation of the conservation fund.

Governance and management practices through participatory planning and delivery

Governance
Over the years, Lewa has set up an elaborate and effective governance and management structure, which has greatly contributed to the organisation's effectiveness and efficiency. The Conservancy is headed by a board of directors with a well stipulated mandate, which is to drive Lewa's strategy through the management team. This has ensured that Lewa has the right strategic direction and practices accountability to stakeholders and beneficiaries. The communities working with Lewa are clustered within their geographic locations, and each one has a development committee, a platform for the communities to identify, discuss and agree on their needs, which then, together with the Lewa team, are prioritised.  

 

Management

Lewa's management is informed by its Strategic Plan updated every 5 years. The Plan is aligned to national and local conservation and livehood goals. It is prepared consultatively with our stakeholders through participatory planning. Implementation is through various departments, supported by a Monitoring, Evaluation and Learning framework. Additionally, we have the Lewa Standard, a set of ethos and principles that ensures the Conservancy is managed to the highest standards in the context of defined objectives.

Participation and inclusiveness of all stakeholders, mainly Lewa's neighbouring communities. 

 

Practising financial transparency and setting up accountability processes.  

 

Investing in establishing a highly effective, motivated and efficient team, which is then best placed to drive the strategic plan. 

 

 

The importance of planning for the longterm, and establishing how to execute a strategy in phases. 

 

Recognition and understanding of the immediate context in matters relating to conservation and development, and ensuring relevancy of our work.

 

Working with the government in power, and not having any political affiliation. 

 

The value of having a robust Monitoring, Evaluation and Learning framework, which then helps to ensure that our work is having positive impacts.

 

The importance of having a strong board of directors with varied experiences and skills sets to drive the organisation's strategy. 

 

Supporting the communities to form their own governance structures, which helps to set up platforms to articulate their needs in a formalised fashion.

Establishing broad partnerships with national and county governments, and other conservation agencies and local communities

Most conservation organisations cannot flourish in isolation. For us, we recognise the importance of establishing mutually beneficial partnerships that cut across national and county governments, local and international conservation and research agencies, as well as individual and institutional philanthropic organisations. In our landscape, partnerships have enabled us to scale the impact of our work across northern Kenya and beyond. Together with our partners, we have been able to connect wildlife landscapes previously isolated by human activities, protect wildlife beyond our borders, as well as participate in the formulation and implementation of strategies for the conservation of key species. We mainly establish partnerships that wil directly feed into our strategic goals or where we find we will add the greatest value. However, for the local and national government partnships, these are a must institutions as our work feeds directli into the national goals. Among others, our partnerships are maintained through implementing joint action plans, joint planning and implementation meetings, face to face meetings, publicacations etc.

Shared values for wildlife and community development. 

 

An existing state agency responsible for wildlife conservation in Kenya, that collaborates and works with private and community stakeholders. 

 

Dialogue and regular communications with partners and stakeholders involved.

There is tremendous value in participatory conservation efforts, which enables the scaling of work across larger landscapes. 

 

Every working partner has significant input in the realisation of conservation and development goals across northern Kenya. 

 

There is a need to continuously cultivate partners who are aligned with our vision, mission and approaches to various components of our work. 

 

Community-focused Conservation Approach

We work with local communities to make our conservation efforts inclusive, participatory and beneficial to their livelihoods. This is in recognition that conservation can only be successful and sustainable if there is participation from the local people, where their views and thoughts are integrated into the planning and execution process.

 

Each community surrounding Lewa has a development committee that is linked to the community development programme here on Lewa. Through these committees, we are able to establish what the communities' greatest needs are, how we can help to best address them, and how conservation can generally uplift their livelihoods. As a result, we continue to enjoy a close working relationship with our neighbours, in recognition that the future for both people and wildlife in this ecosystem are intertwined.

Regular and prompt communications between Lewa and the neighbouring communities, including an open door policy.

 

Establishment of grass root based platforms for community engagement and participation. 

 

Planning - alignment of communities' needs to organisational goals through consultations via the development committees and other channels.

 

Recognition of the importance of community engagement and participation in Lewa's strategies and philosophy. 

Community involvement, beyond tokenism, remains critical in conservation to ensure sustainability and longterm viability of the efforts. 

 

Shared responsibility from project planning, implementation and operations, which creates a sense of ownership amongst the communities, which eliminates the ‘dependency syndrome.’

 

The importance of involving other development partners in the community development initiatives.

 

It is important to create good governance structures among the development committees and ensure representation from both genders, and the various age structures. This ensures that all demographics are represented. 

 

Prioritisation of the communities' needs, and focus on what affects most members of the society.

 

The value of not aligning to any political party, and creating a working relationship with any government that is in power.